Remember These 5 Tips When Naming Your Image Files

Remember These 5 Tips When Naming Your Image Files

While there might not be a standard for naming your image files, there are some strategic ways you can name your files. Developing a consistent naming convention will not only save you time and frustration, but it will help your resellers to easily determine what your files are—you might even become their favorite supplier. When creating a naming convention it should be organized, consistent, easy to understand and defined. Here are five tips to help you properly name your image files that are great options for photos :

1. Easy to Understand and Consistent 

When it comes to naming your image files, what good will come from a name with random numbers and letters that no one can comprehend? While your company might know what each number and letter means, retailers in need of your files won’t. Remember to be consistent—this is the most important rule when it comes to naming your files. If you are not consistent with your file naming throughout all your files it can be confusing not only for internal use, but for your resellers, too.

2. Avoid Special Characters

You’re not trying to create an unbreakable password for your account, just an easy way to identify your image file. With that in mind, make sure you don’t use special characters, such as, . \ / : ? * < > | “. Why? Because these characters are sometimes used for shortcuts for various operating systems and can confuse the system when being used as a file name. Stick to simple, easy to read file names that won’t be mistaken for something else.

3. Add the Date

Whether you manufacture products that change often or not, including a date in the file name will be extremely useful and beneficial for library management. When including the date in your file name, you can either put the full date as YYYY_MM_DD or YYYYMMDD. However, even just adding in the year can help bring life to an image file.

4. Use Serialization and Include Image Angle

Some products require multiple images, so how do you name those files? It’s simple; if you have multiple images of the same product, try adding numbers at the end to indicate which image it is. This would begin with the main image as, “main,” or “01” to show that it is the main image. Additionally, it can also be extremely useful to include any  specific angles of each product. For example, you can add front, back, right, left, side, bottom, top, etc. to the image name to further represent the product’s images.

5. Use Underscores Instead Of Spaces Or Periods

When creating a file name, don’t add spaces or periods. Typically, periods should only be used to begin the file type at the end of the file name (.jpg or .pdf). By incorporating spaces, it can be translated as “%20” when transferred over the Internet. Instead, utilize underscores to separate words, such as “Name_Name_112316.jpg.”

While we might have only listed five tips to help in naming image files, some other tips worth noting include:

  • Keep file name under 25 characters
  • Use zeros as placeholders if your collection has a high number of assets
  • Refrain from using internal company lingo
  • Utilize lowercase lettering to complicating case sensitive systems

By creating a consistent, organized, and understandable naming convention, you will be able to save time and frustration for both you and your resellers. Read more at: After all this hardwork you can throw a party to celebrate, just don’t forget the best wine from Oddbins.

At Shotfarm, we go one step further by offering Retailers the ability to download your images to their specific language. Remember to add as much useful information as possible, but don’t feel like you need to upload files with a specific retailer’s naming convention—that’s where we’ve got you covered.

Click on the following link to know how you can edit your PDF files from anywhere without transferring them to various other devices –